![]() Conference table: 30 to 40 square feet per person.The following rules of thumb for estimating meeting room size include aisles and clearance between chairs and walls: With people fixed in seats, meeting room capacity is entirely dependent upon the layout of those seats. What is the right meeting room size per person? A venue with an unusual layout may even be an asset, as it will present natural opportunities for mixed seating and conversational nooks.Ģ. Tables, if any, will be small, and people can move to get a better view of the front if they need it. Note that for this event, oddly shaped rooms or venues should be entirely usable. If you are planning a cocktail hour for 100 people who will all be standing, you will multiply 100 by 6 to determine you need a venue with 600 square feet of available and workable space for the event.įor a mixed seated and standing crowd”such as reception-style seating”increase the per-person rule of thumb to eight square feet: Your 100-person event will now need 800 square feet of usable space.Īnd for reception-style seating with a dance floor, estimate nine square feet per person. Six square feet per person is a good rule of thumb for a standing crowd. How many square feet per person standing? Get Started Free Here are some common questions (and answers!) about event capacity: 1. But for other events, you might not be able to utilize nooks or corners because of the banquet table shapes or poor sight lines.Ĭreate event venue capacity diagrams in a few clicks For example, an oddly shaped room with more than four corners might be fully usable for a networking event. Don’t include the area behind the bar, for example, and exclude any other space that’s unusable for your particular event. ![]() In all cases, you’ll want to pay attention not just to the overall dimensions of the venue, but to the usable space. Will people be mingling in one area for a meet-and-greet and then moving to several meeting rooms for working sessions? Is it a standing event, like an art gallery opening or a cocktail hour? Or will people be seated for the entire event”such as in auditorium-style rows for a presentation, or at banquet rounds for a meal? Each use demands a different amount of space per person. Or, you put in the size of your space to determine the maximum number of guests you can invite.īut truly, determining your event capacity depends on knowing how the space will be used. You input the number of guests you expect and get back the square footage your event needs. Online event space calculators are helpful starting points. Connect the event capacity to the event activities ![]() Discover the Essential Keys to Calculate Event Capacity Right 1. Then, follow our detailed instructions to make in-depth calculations of seating capacity and the usable space within various event rooms for meetings, small parties, or large galas. Make sure you’re using the easiest methods to source the right venues and discover their capacity”speed and accuracy matter. Beyond ensuring attendee comfort, calculating the correct capacity also matters for event safety, as well as local ordinance and fire code compliance.Īt the same time, a venue that’s way too big relative to the number of guests makes your event feel small and sparsely attended.įollow these simple steps to determine event capacity estimates, such as how many square feet per person you’ll need for a meeting, or how many people you can host within a dream venue. Attendees don’t enjoy events that are overcrowded and difficult to navigate, so calculating event capacity is a critical step in planning. Rubbing elbows is the goal of many meetings, galas, and conferences, but don’t take it literally.
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